Consent Notice for Waitlist Child Data Collection

Orange and District Early Education Program Inc. (ODEEP)
Effective Date: 21.08.25

 

Purpose of Collection

ODEEP is committed to providing high-quality early childhood education and care. To support each child’s learning, wellbeing, and safety, we collect personal and sensitive information about children and their families. This information enables us to:

• Deliver tailored educational and developmental programs

• Ensure the health, safety, and wellbeing of children in our care

• Communicate effectively with families and caregivers

• Meet our legal, regulatory, and funding obligations under Australian law

 

What We Collect

During enrolment and throughout your child’s participation in our programs, we may collect:

• Child’s full name, date of birth, gender

• Medical and developmental information (e.g. allergies, diagnoses, support needs)

• Parent/guardian names, contact details, and relationship to child

• Emergency contacts and authorised persons for pick-up

• Cultural or linguistic background, including Aboriginal or Torres Strait Islander status

• Family circumstances relevant to care (e.g. custody arrangements, support services)

 

How We Use This Information

Your information is used to:

• Support your child’s individual learning and development

• Maintain accurate health and safety records

• Communicate with families about your child’s progress and wellbeing

• Promote inclusive practices and cultural responsiveness

 

Disclosure of Information

ODEEP may disclose personal information to:

• Internal staff members directly involved in your child’s care

• Health professionals, allied services, or support agencies (with your consent)

• Emergency services when necessary to protect your child’s health or safety

We will never sell or rent your personal information. Any disclosure will be in accordance with the Australian Privacy Principles.

 

Storage and Security

We take reasonable steps to protect your information from misuse, loss, unauthorised access, or disclosure. This includes:

• Secure digital and physical storage systems

• Restricted access to sensitive data

• Regular review of data protection practices

 

Your Consent

By submitting enrolment forms or providing information to ODEEP, you consent to the collection, use, and disclosure of your child’s personal information as outlined in this notice and our Privacy Policy. You may withdraw your consent at any time by contacting us.

 

Your Rights

Under the Privacy Act 1988, you have the right to:

• Access your child’s personal information

• Request corrections to inaccurate or outdated data

• Lodge a complaint if you believe your privacy has been breached

 

Contact Us

If you have questions about this notice or wish to exercise your rights, please contact:

Privacy Officer
Orange and District Early Education Program Inc.
Email: admin@odeep.com.au
Phone: 02 6361 4093
Address: 2 Yarrawong Place ORANGE NSW 2800

​